5 Tips for Working with Any Document Repository

Document Repository

To avoid losing important data – or to prevent strangers from getting it – we recommend that you follow the following tips.

Enterprise Cloud Security Solutions

Now more than 90% of large corporations use cloud computing – accordingly, cloud security has become an important element of corporate security in general. Private cloud services and other expensive infrastructure can pay off for larger organizations. At the same time, the company’s IT department must still maintain the health of its networks.

Corporate infrastructure investments will provide more flexible cloud security in large corporations cases.

1. Don’t send unencrypted data over the Internet

Sometimes it may be necessary to send confidential data over the Internet – by e-mail or through file storage. In this case, the information can potentially be intercepted, so it is best to encrypt the transferred files. The easiest way to do this is to zip them with a password. Almost all archiving programs support this function. Moreover, the password should be sent to the addressee, not through the channel through which you transfer the files themselves (say, you transmit the information as an attachment in a letter and the password to it through a messenger that supports end-to-end encryption).

2. Delete sensitive data you no longer need

Extra information is unlikely ever to be useful to you, but it can cause problems in case of a leak. Therefore, it is wise not to store sensitive data that you no longer need. It is best to delete such data using a special program – a file shredder. Otherwise, deleted files can be recovered. Well, or at least make sure you don’t just put them in the basket, where they safely continue to lie.

3. Encrypt backups

Backups are very important but can also be a source of leakage. Therefore, before creating backup copies of sensitive data, it makes sense also to place them in a crypto container.

4. Do not store important data in a single copy

If you do not want to lose some information, you should keep it in several places isolated from each other. For example, one copy on a computer and the second on an external hard drive or in reliable cloud storage. Again – without forget to encrypt it first and consider all the advice we gave above.

5. Securely store passwords from archives and crypto containers

If you suddenly lose the password to a library containing business-critical data, then, in essence, you will lose the data itself – it will be impossible to recover it. Therefore, storing passwords in an application specially created for this is wise.

Our security solution for small and medium businesses includes, among other things, an application for creating complex passwords and storing them securely. It also has a tool for creating crypto containers and automating the creation of data backups. And, of course, it also protects your computers and mobile phones from malware that, among other things, can hunt for your company’s secrets.